Privacy Policy for jamiereedmp.com
1. Commitment to Privacy and Data Protection
At jamiereedmp.com, we are deeply committed to protecting the privacy and personal data of our users, supporters, and visitors. We understand and respect the importance of handling your information in accordance with applicable privacy legislation, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant data protection laws. This Privacy Policy outlines how we collect, use, disclose, store, and protect your personal information and ensures transparency in our data processing practices.
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all online services and features available on jamiereedmp.com, including any interactions you may have with us through our contact forms, subscription services, donation tools, or correspondence.
For the purposes of data protection legislation, the data controller responsible for your information is:
Jamie Reed MP
Email: [email protected]
This means we determine the purposes and means of processing your personal data.
3. Categories of Data Processed
We may collect and process the following types of personal data:
a. Usage Data
Information automatically collected about your interactions with our website, including IP address, browser type, geographic location, access times, referring URLs, pages viewed, and site navigation paths.
b. Account Data
Information you provide during account registration or via direct interaction with our website or team, such as your full name, postal address, email address, and phone number.
c. Profile Data
Details related to your preferences, feedback, survey responses, site behavior, and interactions with our content or services, including interests and purchase history.
d. Communication Data
Information contained in correspondence with us, including inquiries, requests for support, and history of email or messaging communications.
e. Technical Data
Details about the device and system you use to access jamiereedmp.com, including device type, operating system, screen resolution, language preferences, and internet service provider.
f. Transaction Data
Information concerning donations or payments made through our site, such as billing details, delivery address, transaction records, and payment method (note that payment processing may be handled securely by third-party providers and we do not store full credit card numbers).
g. Preference Data
Information relating to your communications preferences, including whether you have opted in to receive newsletters or marketing communications and your interests in topics or offerings.
4. Legal Bases for Processing
We rely on several lawful bases for processing your personal data:
– Consent: when you have explicitly agreed to our processing of your information (e.g., newsletter subscriptions or marketing communications).
– Contractual necessity: where we require your data to fulfill a contractual relationship or agreement with you.
– Legitimate interests: when use of your data is necessary to further our legitimate objectives (e.g., improving site functionality or engaging with constituents), provided such use is not overridden by your data protection rights.
– Legal obligation: when processing is required to comply with applicable laws or legal requests.
5. Your Rights
In accordance with applicable data protection regulations, you have several rights concerning your personal data:
– Right of Access: You may request access to the personal data we hold about you.
– Right of Rectification: You may update or correct inaccurate or incomplete data.
– Right to Erasure: You may request deletion of your data where retention is no longer necessary.
– Right to Restriction: You may request suspension of data processing under certain conditions.
– Right to Data Portability: You may request a copy of your personal data in a commonly used electronic format to transfer to another data controller.
– Right to Object: You may object to our processing of your data if it is based on legitimate interest or direct marketing.
– Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw it at any time, without affecting the lawfulness of processing prior to withdrawal.
You may exercise these rights by contacting us at [email protected].
6. Security Measures
We have implemented appropriate technical and organizational safeguards to protect your data:
– Industry-standard encryption protocols for data in transit and at rest.
– Restricted access to personal data, granted only on a need-to-know and least-privilege basis.
– Use of secure servers and firewalls to shield data against unauthorized access.
– Regular system backups and periodic vulnerability assessments.
– Staff awareness training and internal policies to support data protection goals.
7. International Transfers
Your data may be transferred and stored outside your country of residence, including to countries that may not provide equivalent levels of data protection. Where such transfers occur, we ensure adequate protection by means of:
– Standard Contractual Clauses approved by the European Commission.
– Verification that third parties are certified under international frameworks or have robust data protection measures.
– Explicit user consent, where necessary.
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including the following retention guidelines:
– Usage and Technical Data: retained for up to 12 months for security and analytics purposes.
– Account and Profile Data: retained until the account is deactivated, or as necessary for support and legal compliance.
– Communication Data: retained for five years unless archival is required for legal reference.
– Transaction Data: retained for seven years for financial record-keeping and audit obligations.
– Preference Data: retained for as long as marketing consent is valid, or until withdrawn.
9. Cookie Policy
Our website uses cookies and similar technologies to enhance your user experience and ensure site functionality. Types of cookies we use include:
– Essential Cookies: necessary for website operations, such as accessing secure areas or submitting forms.
– Functional Cookies: support personalization features like remembered settings or language choices.
– Analytics Cookies: collect anonymized information on usage statistics to optimize site performance.
– Performance Cookies: help us monitor and improve site speed, interaction, and responsiveness.
10. Cookie Management and Compliance
The first time you visit jamiereedmp.com, a banner will appear allowing you to consent to or reject non-essential cookies. You can manage your cookie preferences at any time through your browser settings or by adjusting cookie controls provided on the site.
In compliance with GDPR and CCPA, we:
– Do not place optional cookies without user consent.
– Provide clear notice of cookie use with details about each category.
– Allow users to opt-out of the sale of personal information (as defined by CCPA).
– Maintain a record of user cookie preferences where required.
11. Protection of Children’s Privacy
jamiereedmp.com is not directed at children under the age of 13, and we do not knowingly collect personal information from minors without verified parental or guardian consent. If we become aware that we have collected such information without authorization, we will delete it promptly.
12. Updates to this Privacy Policy
This policy may be amended or updated periodically to reflect changes in our practices, legal requirements, or website functionality. Any significant changes will be communicated via our website or by direct notice where appropriate. Continued use of our site indicates your acknowledgment of these updates.
13. Contact Us
If you have any questions, requests, or concerns about this Privacy Policy or our data practices, please contact us:
Email: [email protected]
As part of our ongoing commitment to privacy and accountability, we strive to ensure our processing activities are compliant with applicable data protection regulations. We welcome your feedback and encourage you to contact us with any privacy-related concerns.